Trade Show Transportation Chicago
Royal Carriage provides trade show transportation in Chicago, centered on McCormick Place and the Donald E. Stephens Convention Center in Rosemont, VIP attendee airport pickups, exhibitor team multi-stop runs, hotel-to-show repeat shuttles, and post-event executive returns. Regular shows include IMTS and RSNA. Call (224) 801-3090 for show-week scheduling.
Saturday and holidays are in the price · no gratuity · 6% card fee before you pay
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Trade show transportation Chicago. McCormick Place shuttles, group attendee transport, executive client pickup. Hourly + upfront fare. (224) 801-3090.
Trade Show Transportation Chicago Rates
| Vehicle / Service | Rate |
|---|---|
| Executive Sedan | $125/hr |
| Premium SUV | $150/hr |
| Sprinter Limo | $189/hr |
| 26-Pass Party Bus | $270/hr |
| 40-Pass Motorcoach | Custom Quote |
What's Included
- ·McCormick Place + Donald E. Stephens dedicated routing
- ·Multi-vehicle conference fleet for attendee shuttles
- ·Executive sedan for keynote speakers + VIP attendees
- ·Pre-show / post-show airport pickup specialist
- ·Multi-day contract pricing (better than per-day)
- ·On-site dispatcher for large multi-vehicle shuttles
McCormick Place Exhibitor Logistics
McCormick Place is the largest convention center in North America, with four exhibit buildings (West, North, South, and Lakeside) spread across a campus that takes 15 minutes to cross on foot. Exhibitor teams arriving for load-in or staffing a booth need to land at the entrance nearest their hall, not the main lobby. Royal Carriage drivers run the trade-show circuit often enough to know which dock and drive-up sits closest to each building, so a booth crew with cases and signage isn't hauling gear across the campus. For shows at the Donald E. Stephens Convention Center in Rosemont, the run is tighter. The venue is a mile from O'Hare, so exhibitor airport pickups and venue drop-offs fold into one dispatch.
Staff transport during the show day means repeat hotel-to-venue shuttles on a fixed schedule. A 20-passenger bus running a 30-minute loop between a South Loop hotel block and McCormick keeps booth teams rotating without anyone waiting on a rideshare surge. Sprinter vans handle smaller exhibitor groups of four to six who want to move together to client dinners or off-site receptions after the floor closes.
Multi-Day Contracts & VIP Attendee Transport
Companies exhibiting at a full show week book the run as a contract rather than day-by-day: early-morning booth-staff pickups, midday repositioning to nearby restaurants, post-keynote exhibitor returns, and late-night hospitality-suite shuttles. Multi-day pricing carries a 5 to 15 percent discount over per-day rates, billed to a single corporate account with Net-30 terms. Pre-show and post-show airport group pickups slot into the same contract, so arriving and departing teams are covered without separate bookings.
Keynote speakers and VIP attendees ride separately. A Mercedes S-Class with WiFi and a chauffeur in formal attire handles single-VIP transport with security-aware routing for high-profile guests, charges usually expensed back to the show organizer. For 40-plus passengers at once, we coordinate motor coaches through partner operators; for everything under 40, our own buses and Sprinters cover it, with a dedicated on-site dispatcher timing the vehicles on large multi-vehicle shuttles.
Trade Show Transportation Chicago, Common Questions
Pricing, logistics, what's included
Hourly: $125 sedan, $140 SUV, $280 Sprinter, $270 party bus. Multi-day contract: 5-15% volume discount. McCormick Place to downtown hotels typical: $115 sedan one-way. Repeat shuttles (hotel ↔ show, every 30 min): hourly billing keeps the math simple.
Yes. For 40+ pax at a time, we coordinate with motorcoach partners. For groups under 40, our 20-30 pax party buses handle it. Large multi-vehicle shuttles get a dedicated dispatcher on-site to coordinate timing across vehicles.
Yes. Multi-day pricing offers 5-15% discount over per-day. Contract for the full conference week (typically 4-5 days): early-morning attendee pickups, lunch repositioning to nearby restaurants, post-keynote exhibitor team returns, late-night hospitality suite shuttles.
McCormick Place has 4 main entrances (West, North, South, Lakeside) plus additional VIP and load-in zones. Royal Carriage drivers know which entrance is closest to each exhibit hall. We'll coordinate with your show team for the optimal pickup zone.
Yes. Single-VIP transport is among our highest-margin trade show bookings. Mercedes S-Class with WiFi, professional chauffeur in formal attire, security-aware routing for high-profile attendees. Charges typically expensed back to the show organizer.
Trade Show Transportation Chicago. Sedan to O'Hare from $115. Hourly sedan $125/hr. Book now. Same chauffeur the whole trip. Call (224) 801-3090.
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Book Trade Show Transportation Chicago
Book now · Call (224) 801-3090