Trade Show Transportation Chicago
Royal Carriage provides trade show transportation in Chicago, centered on McCormick Place and the Donald E. Stephens Convention Center in Rosemont — VIP attendee airport pickups, exhibitor team multi-stop runs, hotel-to-show repeat shuttles, and post-event executive returns. Regular shows include IMTS and RSNA. Call (224) 801-3090 for show-week scheduling.
Trade show transportation Chicago. McCormick Place shuttles, group attendee transport, executive client pickup. Hourly + flat fare. (224) 801-3090.
Trade Show Transportation Chicago Rates
| Vehicle / Service | Rate |
|---|---|
| Executive Sedan | $137/hr |
| Premium SUV | $140/hr |
| Sprinter Van | $179/hr |
| 20-Pass Party Bus | $309/hr |
| 40-Pass Motorcoach | Custom Quote |
What's Included
- ·McCormick Place + Donald E. Stephens dedicated routing
- ·Multi-vehicle conference fleet for attendee shuttles
- ·Executive sedan for keynote speakers + VIP attendees
- ·Pre-show / post-show airport pickup specialist
- ·Multi-day contract pricing (better than per-day)
- ·On-site dispatcher for large multi-vehicle shuttles
McCormick Place Exhibitor Logistics
McCormick Place is the largest convention center in North America, with four exhibit buildings (West, North, South, and Lakeside) spread across a campus that takes 15 minutes to cross on foot. Exhibitor teams arriving for load-in or staffing a booth need to land at the entrance nearest their hall, not the main lobby. Royal Carriage drivers run the trade-show circuit often enough to know which dock and drive-up sits closest to each building, so a booth crew with cases and signage isn't hauling gear across the campus. For shows at the Donald E. Stephens Convention Center in Rosemont, the run is tighter — the venue is a mile from O'Hare, so exhibitor airport pickups and venue drop-offs fold into one dispatch.
Staff transport during the show day means repeat hotel-to-venue shuttles on a fixed schedule. A 20-passenger bus running a 30-minute loop between a South Loop hotel block and McCormick keeps booth teams rotating without anyone waiting on a rideshare surge. Sprinter vans handle smaller exhibitor groups of four to six who want to move together to client dinners or off-site receptions after the floor closes.
Multi-Day Contracts & VIP Attendee Transport
Companies exhibiting at a full show week book the run as a contract rather than day-by-day: early-morning booth-staff pickups, midday repositioning to nearby restaurants, post-keynote exhibitor returns, and late-night hospitality-suite shuttles. Multi-day pricing carries a 5 to 15 percent discount over per-day rates, billed to a single corporate account with Net-30 terms. Pre-show and post-show airport group pickups slot into the same contract, so arriving and departing teams are covered without separate bookings.
Keynote speakers and VIP attendees ride separately. A Mercedes S-Class with WiFi and a chauffeur in formal attire handles single-VIP transport with security-aware routing for high-profile guests — charges usually expensed back to the show organizer. For 40-plus passengers at once, we coordinate motor coaches through partner operators; for everything under 40, our own buses and Sprinters cover it, with a dedicated on-site dispatcher timing the vehicles on large multi-vehicle shuttles.
Trade Show Transportation Chicago — Common Questions
Pricing, logistics, what's included
Hourly: $137 sedan, $165 SUV, $340 Sprinter, $309 party bus. Multi-day contract: 5-15% volume discount. McCormick Place to downtown hotels typical: $130 sedan one-way. Repeat shuttles (hotel ↔ show, every 30 min): hourly billing keeps the math simple.
Trade Show Transportation Chicago Done Right.
Flat-fare, no peak pricing, 24/7 dispatch. Book online or call directly.