Corporate Transportation Accounts
324 Chicago-area companies manage their ground transportation through Royal Carriage corporate accounts. Monthly invoicing, employee booking portals, travel policy compliance, and volume discounts, built for companies that move people regularly and need it to run without friction.
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Account Features
Monthly Invoicing (Net-30)
Consolidated billing with trip-level detail. No credit card required for individual rides. PDF and CSV formats. Department and cost-center coding available.
Dedicated Account Manager
One point of contact for scheduling, billing questions, and issue resolution. Direct phone line and email, no call queues, no ticket systems.
Employee Booking Portal
Authorized travelers book online with company credentials. Approval workflows optional. Real-time trip status and driver tracking for every booking.
Expense Reporting Integration
CSV exports match standard expense report formats. Cost-center and project-code tagging on every trip. Monthly summaries for finance teams.
Travel Policy Compliance
Set vehicle-type restrictions by traveler tier. Cap hourly or per-trip spend. Enforce advance booking windows. The system flags out-of-policy requests before they book.
Published Rates
Same hourly rates as the pricing page. Net-30 invoicing is arranged by phone. There is no automatic percent off.
How Corporate Accounts Work
Call (224) 801-3090 or email info@royalcarriagelimo.com with your company name and billing contact. We set up the account within 4 hours, no paperwork, no contracts to sign for standard accounts. You receive a dedicated account manager, portal login credentials, and a rate card.
Your employees book rides through the online portal or by calling dispatch directly. Each booking is tagged to the company account automatically. Drivers receive the assignment, confirm with the traveler, and complete the trip. The charge posts to the company account, no employee credit card needed.
On the 1st of each month, your billing contact receives a detailed invoice. Every trip is itemized with date, traveler, route, vehicle, and cost. Pay by ACH, check, or wire within 30 days. For companies that need faster visibility, the portal shows real-time trip costs as they accrue during the month.
For event-based accounts, conferences, client entertainment, annual meetings. We build a master schedule mapping every attendee movement. A coordinator reviews the plan with your event planner, assigns vehicles, and provides a day-of contact for real-time adjustments.
Related Services
324 Corporate Bookings
5.2% of all Royal Carriage rides are booked through corporate accounts, from single-office law firms to Fortune 500 travel departments. The most common corporate routes: O'Hare to Loop hotels, Loop to McCormick Place, and North Shore executive home pickups.
Who Uses a Corporate Account
Law and professional services
Partner and client transport, court and deposition runs, and late-night rides for associates working past dispatch hours. Trips bill to a matter or client code on one invoice.
Finance and consulting
Roadshows, due-diligence weeks, and client entertainment where a chauffeur waiting across several meetings beats re-booking rideshare between every stop. Teams that travel weekly set up consulting firm car service with standing orders and engagement-coded receipts.
Corporate HQ travel desks
Recurring executive home-to-office-to-airport routes for the C-suite, plus visiting-leadership transport, managed centrally with policy controls.
Hospitality and venues
Hotels and event spaces arranging guest and VIP transport, billed back to the property rather than handled per guest.
Event and conference planners
Attendee movement across a multi-day program, built as a master schedule with a day-of coordinator and one consolidated bill.
Sales and field teams
Regular client-site travel where consistent, on-brand transport matters more than the cheapest possible ride.
Setting Up an Account in Four Steps
Send three details
Company name, a billing contact, and a list of authorized travelers. That is the entire application for a standard account, no contract to sign.
We provision within 4 hours
You receive a dedicated account manager, booking-portal logins for each traveler, and your rate card. The first trip can be booked the same day.
Travelers book, trips auto-tag
Employees book through the portal or by calling dispatch. Each ride is tagged to your account, and a cost center if you use them, with no employee credit card involved.
One invoice on the 1st
Every trip is itemized with date, traveler, route, vehicle, and cost in PDF and CSV. Pay by ACH, check, or wire within 30 days. Net-45 is available for accounts billing $5,000+ monthly.
Why an Account Is Easier Than Per-Ride Expensing
The rates match the pricing page. The difference is one monthly invoice instead of a receipt for every ride.
With a corporate account
- Same published rates as the pricing page
- One monthly invoice instead of dozens of receipts
- Cost-center coding done at booking, not reconciliation
- Policy caps enforced before a ride is booked
- No employee out-of-pocket, no reimbursement cycle
With per-ride expensing
- Same published rate, one receipt per ride
- A receipt per trip for finance to chase and match
- Coding sorted out after the fact, if at all
- Out-of-policy spend caught only in review
- Employees front the cost and wait for reimbursement
Corporate Account FAQ
Same-day setup for standard accounts. Provide your company name, billing contact, and a list of authorized travelers. We create your account, assign a dedicated manager, and send login credentials for the online booking portal within 4 hours. First trip can be booked immediately. Invoicing starts with the first ride.
Each invoice lists every trip with date, traveler name, pickup and drop-off addresses, vehicle type, wait time, tolls, and total cost. We include department or cost-center codes if your accounting team requires them. Invoices arrive by email in PDF and CSV formats on the 1st of each month. Net-30 payment terms are standard; net-45 is available for accounts billing $5,000+ monthly.
No monthly minimum. You pay the published rate for each trip. There is no automatic percent off. Net-30 invoicing is arranged by phone at (224) 801-3090.
Both. Each authorized employee gets their own login to the booking portal. They select date, time, pickup, drop-off, and vehicle. The system routes the request through your company's approval workflow if you set one up, or books immediately if no approval is required. A central coordinator can also book on behalf of any traveler. All trips appear on the consolidated monthly invoice regardless of who booked.
Related:Corporate Transportation · Executive Sedan · Chauffeur Service · Our Fleet · Book Now
Corporate Accounts. Sedan to O'Hare from $115. Hourly sedan $125/hr. Book now. Same chauffeur the whole trip. Call (224) 801-3090.